Join the Movement.
Operations & Administration Manager
We are looking for an experienced, value-aligned professional to work closely with the CEO to oversee daily business operations including HR, participate in strategic planning, and enable the co-operative to achieve its objectives effectively, and as an expression of our core values.
PA Flax Project is a co-operative business focused on re-establishing the flax to linen and co-products supply chains in the Mid-Atlantic at a sustainable regional scale. We are a small team of 6 and we value our small, warm, friendly, and collaborative work environment. As a cooperative company focused on sustainable fiber flax, we attract team members with interests ranging from agriculture and farming, fiber arts, community education, to sustainable economics and business practices. We’re eager to welcome an Operations & Administration Manager to our team!
The Operations & Administration Manager will work in collaboration with our co-founders to uphold successful company operations by implementing business strategies and company policies, and by managing our key staff to drive organizational success.
Job responsibilities
Work in collaboration with Co-Founders to:
Set priorities for key staff based on the larger needs of the company considering grant-funded activities, company financial goals, and key benchmarks from business plan
Oversee worker evaluation systems
Monitor and revise HR systems as needed
Review financial and operational data to track company progress
Project-based budgeting, company financial forecasting and capital planning
Quarterly review of company books with accountant and co-founders
Attend quarterly Steering Committee meetings
Attend networking events
Independently:
Communicate departmental goals and expectations to key staff
Supervise and guide key staff to implement business strategies to achieve short and long-term company goals within clearly defined timelines
Ensure company policies and legal guidelines are clearly communicated
Oversee use of data collection software (Hubspot)
Review and approve/deny timesheets, PTO and comp time requests
Review all monthly grant invoices and supporting documents prior to submission
Review company expenditures monthly to ensure company remains on budget
Prepare semi-annual, annual, and final financial reports for multiple grants
Operations & Administration Manager Requirements:
Strong analytical, critical thinking, and problem-solving skills
Fast learner
Open minded with excellent communication and negotiation skills
Strong analysis of racial justice, especially how it’s embedded in policy and practices
Thoughtful and discerning manager who is confident guiding leadership with complex schedules, varied tasks and shifting priorities
Good head for numbers and sound understanding of business budgeting and financial forecasting
Big picture thinker with a strong ability to understand and analyze complex business systems across several areas
Familiar with Quickbooks
Excellent organizational and people management skills
Proficient in Microsoft Office
Ideal candidates:
Passionate about fiber flax and sustainable industry
Experience with or interest in learning about co-operative business models and community
Has excellent financial skills
Can provide inspiration, motivation and guidance to our team of directors
Posses superior communicators skills with internal teams, the public, and other stakeholders
Able to excel in high-pressure situations
Excels in various professional environments, from farm fields to government offices
Compensation:
36 hours per week
In-person required w/ some flexibility (offices are in Germantown, Philadelphia)
$80,000 per year
Full health benefits & paid time off available after 90 days
This position has potential to develop into a C-suite track position. A successful candidate will be on track to lead the co-operative as CEO once Mill stabilization is achieved (target date 2030).
To apply please submit a resume including three references and cover letter to Hiring@paflaxproject.com by July 23, 2025
